Reviewing Outstanding Balances
The Vendor Balances Aged Inquiry shows the outstanding amounts due to a vendor.
Following the same concept found in Accounts Receivable, since a Voucher in Khameleon can be processed for multiple PO’s, the ‘*’ was used to designate a scenario where a single Vendor Invoice was processed against multiple Vendor Purchase Orders. You may click the ‘Detail’ button to display the breakdown.
ACH (or Automated Clearing House) is a method of electronically paying vendors. This process reduces time and saves money. Checks do not have to be printed, handled and mailed.
Company Setup
Go to setup>system>maintenance>set up companies. Verify that the Federal ID for the company is entered. This is a required field for the ACH file.
First, the user who will be setting up the ACH bank and vendor must have the rights to do so.
In CRM> maintenance> controls> user privileges
Query the user that will be setting up the ACH vendors and banks. Go to the Accounts Payable tab. Check the Setup ACH checkbox. This will enable the buttons necessary for the setup.
Vendor Setup / ACH Payments
To set up a vendor for ACH payments, first you must know their bank routing and account number.
Go to CRM> Maintenance> Company> Company Locations
Query the vendor, go to click on vendor master and go to the vendor location tab.
Click on the ACH Bank button to enter the bank account information for the vendor.
Enter all of the bank information. Then go back to the vendor location tab and check the box ‘Vendor Paid via ACH’.
