Setting up Reporting and Posting Entities

From the Main Menu go to Accounting/General Ledger/Maintenance/Multi-Entity Options/Set Up Reporting, Posting Entities

This screen is used to combine companies into higher levels for reporting and lower levels (divisions/departments, etc.) for posting.

Click Execute Query to view the self-balancing entities that have already been set up. You may establish a new reporting entity where all the children are other reporting entities (indicative of self-balancing entities). The only time you establish reporting entities in the top section of the window, as a parent, is when combining other reporting entities.

The reporting entity created when establishing the self-balancing entity appears as the parent and the true posting entity appears as the child.

Enter the divisional level to the Reporting Entity. Using one of the Divisions, establish the department reporting levels. Select one of the department reporting levels and add the posting entity level to it. Repeat this for each division and department record. (Click Next Record after entering each level.)

Example: 100 MY COMPANY

100000000R	company 100 reporting entity 100-00-0000 (One reporting level per posting entity is required for reporting and allocation purposes.)
100-00-0000	the posting child that is to be added under 100000000R
10001	company 100 division 01
100012000R	company 100, division 01, department 2000
100-01-2000	posting child to the above
100012010R	company 100, division 01, department 2010
100-01-2010	posting child to the above

Once the desired parent entity is displayed in the Entity field, enter the following:

Type	'R'eporting or 'P'osting
Child Entity	Child entity to be associated with parent entity
Description	Description of the child entity
Sub Entity Ref	User-defined reference
Status	Status of the child entity within the specific setup Defaults to Active

Print Entity Roll-up Groups

This report displays entities, children, and a description for each child.

1.To print, go to GL\Reports\Accounts, Account Groups\Account Group Roll-ups .

2.Select the top level parent entity. Print the report and review for correctness.

Copy G/L account to any entity

This action allows you to copy all the G/L accounts that are valid for one department to another.

1. Go to GL\Maintenance\Multi-Entity Options\Copy G\L Account to Any Entity.

2. Enter From and To Account to be copied.

3. Process.